Never miss another client again

Phonepilot is your 24/7 AI employee — responding across phone, text, chat, and social to convert customers, book appointments, so you can focus on accounting.

Answers every call instantly, even after hours

Books appointments for you

Saves you hours of admin work every week

counseling receptionist, on autopilot

We get it. Running a counseling practice means your focus is always on the person in front of you.

  • You’re in session, managing notes, staying fully present — while calls and messages stack up. But when you're doing the real work, there's no time to pick up the phone or reply right away.

  • The problem? Potential clients often reach out once. If no one answers, they move on. That one missed call could’ve been someone finally ready to get help.

  • You didn’t start this practice to spend your day on admin. Phonepilot makes sure every call, text, and message is answered with care — so you can focus on your clients, while we help new ones get through the door.

The harsh truth? Todays customers don't wait.

  • Studies show 78% of people hang up on voicemail and call someone else. That’s thousands of dollars lost while you’re with a current client or spending time with family.

  • The first company to answer wins 50% of the jobs. If you’re not instant, you’re handing cash to your competition.

  • Over half of small businesses lose leads because they reply too late—or not at all. Your inbox is a graveyard of lost sales.

  • CallRail data shows the average business misses 20–30% of incoming calls. One lost opportunity per week adds up to tens of thousands in lost revenue every year.

No more missed opportunities with Phonepilot

Hear a personalized

AI voice demo

all the features you need

in one place

Conversational Phone Calls

Live voice conversations with all your inbound calls

Custom Working Hours

You can have your employee answer all calls, or have it take over only if you can't answer.

Route Inbound Calls

Transfer calls to particular team members under certain conditions

Gather Information

From contact information to scheduling, we capture all the most important info

Email Summary

Get a notification with a summary and recording of each call your employee handles

Workflow Automation

After hanging up, automatically follow-up with new leads to maximize conversion

Tone Customization

We personalize your ai employee to perfectly match your business processes

Simple & Effective Prompting

We train your ai employee to know the ins and outs of your business and industry.

Your new front desk, powered by ai

Phonepilot’s Voice AI picks up the phone instantly, speaks naturally, and handles every call with professionalism — day or night. No voicemails, no missed leads, no follow-up stress. Just smart, human-sounding conversations that get the job done.

Handles real, human-like conversations.

Books appointments in real time.

Always available, even after-hours and weekends

Respond instantly, no matter where the message comes from.

Whether it’s a text, web chat, Facebook message, or Instagram DM, Phonepilot’s messaging AI replies in seconds. It answers questions, qualifies leads, and books appointments automatically, so you can stop living in your inbox and focus on what matters.

Converts Conversations into Appointments

Fast Replies = More Booked Jobs

Turn Website Visitors Into Customers

Most local business websites are not set up for conversion. Phonepilot’s AI-powered website chat engages every visitor in real time, answers questions, captures leads, and books appointments—without you lifting a finger.

Instantly answers questions 24/7 with human-like conversation

Captures names, contact info, and service requests

Can book appointments directly from your website.

STILL NOT SURE?

Frequently Asked Questions

Will Phonepilot sound robotic to my customers?

No. Phonepilot uses advanced AI voice technology to engage in natural, human-like conversations. It's built to act as a human like receptionist, ensuring a professional and seamless experience.​

What happens if the AI can't answer a customer's question?

If your ai receptionist encounters a question it can't handle, it will promptly forward the call or message to you or your team, or will inform the customer someone from your team will get back with them shortly, depending on how you would like this to be set up.​

Can I use my existing phone number with Phonepilot?

Yes. You can forward your current business number to Phonepilot or we can port your number directly, allowing complete flexibility for your needs.

What if I already have a website?

No problem. You can either keep your current site or have us build you a free high-converting smart website that’s optimized for getting you booked and directly integrated with Phonepilot.

Do I need to know anything about tech to use it?

Not at all. We set it all up for you. Your view is extremely simple to understand and easy to use and understand. Phonepilot runs in the background and just works. Making you more money and saving you hours of time per week.

Is this only for large businesses with staff?

Nope. Phonepilot is built specifically for solo operators and small teams who can’t afford to miss a lead — whether you’re in the truck, on a roof, or off the clock.

READY TO STOP MISSING out on new clients?

Grow your business with Phonepilot

You don’t need more tools, more apps, or more stress. You just need a system that handles the calls, messages, and bookings — so you can focus on doing the work.

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